Education Agency Relations Goals
Education Agency Relations Priority Objectives

Relations with Other Schools and Educational Institutions
Shared Services
Cooperative Educational Programs

Relations with Education Research Agencies

Relations with Cultural Institutions

Relations with Colleges and Universities
Student Teaching and Internships
Educational Options (Also IGCD)
Educational Options (Also IGCD-R)
Postsecondary Enrollment Options (Also IGCH)
Postsecondary Enrollment Options (Also IGCH-R)

County Education Agency Relations

State Education Agency Relations

Federal Education Agency Relations

Relations with Educational Accreditation Agencies

Professional Visitors and Observers

*These topics are not currently covered by Board policy.

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File:  LA


The Board cooperates with other districts and with other local, state and regional agencies and organizations in the solution of educational problems of common concern.  This cooperation extends but is not limited to such areas as research, exchange of information and data, coordination of curriculum, coordination of school calendars and activities and construction of facilities which might be efficiently used on a cooperative basis.  To serve a broader area, the District may consider other activities.

In carrying out this policy, the Superintendent may include in his/her recommendations to the Board an evaluation of the desirability and feasibility of cooperation with other agencies in endeavors which could benefit the District.

[Adoption date:  October 21, 2004]

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File:  LB


The Board cooperates with other districts and institutions of higher learning for such purposes as:

    1.    seeking solutions to educational problems of common concern;

    2.    offering supporting services of high quality to our students;

    3.    acquiring federal and state grants and

    4.    promoting local school system involvement in regional and state decision

This cooperation may extend to research, providing transportation for children to special schools and hospitals, coordination of curriculum, exchange of information and data, construction of facilities which may be effectively used on a cooperative basis, sharing of curricular offerings, cooperative purchasing and the coordination of school calendars and activities.  This cooperation may also extend to charter schools.

Before joining in any cooperative effort and to serve the best interests of the students, the Superintendent investigates and suggests cooperative ventures and provides the Board with supportive documentation prior to the time the Board is asked to act.

Community/Charter School

The Board considers applications for community/charter schools only if the applicant’s proposal contains detailed information addressing all the provisions contained in Chapter 3314 of the Ohio Revised Code.  Applications are available in the central office. 

[Adoption date:  October 21, 2004]

LEGAL REFS.:    ORC    3311.19
                                           3314.03; 3314.05; 3314.07
                                           3315.09; 3315.091

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File:  LEA


The Board recognizes the contributions student teachers and/or interns can make to the District and its responsibility to ensure high quality teacher training.  Therefore, the Board authorizes the Superintendent/designee to arrange for the annual supervision and training of student teachers and interns.

The importance of the teacher training function to the future of education and the need to ensure high quality performance in our schools require student teachers to be placed with experienced teachers of demonstrated competence.  While no staff members are required to supervise student teachers, it is expected that interested teachers volunteer for such duties.

The teacher training institutions should provide liaison personnel who discuss with the building principal and supervising teacher the broad objectives that the institution believes should be pursued.  Liaison personnel, subject to all school visitor rules and regulations, are free to visit the classrooms to observe the student teacher at work.

It is expected that the teacher training institution arranges the schedule of the student teacher to provide sufficient time in the classroom in order that continuity of experience for the student teacher and the District students is ensured.

[Adoption date:  October 21, 2004]

LEGAL REFS.:    Fair Credit Reporting Act; 15 USC 1681 et seq.
                               ORC    109.57; 109.572
                                            Chapter 2944
                               OAC    3301-83-06

CROSS REF.:    GBQ, Criminal Record Check

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File:  LEB (Also IGCD)


The Board recognizes that an effective educational program is one that provides opportunities for students to learn both within the classroom and for specific reasons beyond the traditional classroom and school day.  These expanded opportunities are viewed as educational options to supplement the regular school program.

The intent of educational options is to allow educators, other professionals, parents and others to work together to provide opportunities for students to learn in an independent or individual setting and to study or work with recognized experts in specific fields.  Educational options are seen as additional curricular opportunities to improve, expand and enrich student learning experiences and perspectives.

Independent study, distance learning, tutoring, mentoring and study abroad programs are representative of experiences which the Board views as educational options supplementing the regular school program.

Fees are established for educational options as needed.  Participating students are expected to pay fees upon beginning educational options.

The Superintendent develops regulations when the educational options are initiated.  Each program option developed is presented to the Board for adoption; its regulations are presented for approval.

[Adoption date:  October 21, 2004]

LEGAL REFS.:    OAC    3301-35-01(B)(6); 3301-35-06

CROSS REFS.:    IGCB, Experimental Programs
                                IGCH, Postsecondary Enrollment Options (Also LEC)
                                IKE, Promotion and Retention of Students
                                IKF, Graduation Requirements
                               JN, Student Fees, Fines and Charges

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File:  LEB-R (Also IGCD-R)


When initiated, educational options must adhere to the following criteria.

    1.    The parent(s) must provide written approval for students under 18 years of age
            to participate.  A copy of the written approval must be retained in the school
            files.  Students 18 years of age or older must submit a written request to
            participate.  This request is kept on file.

    2.    An instructional plan which contains written measurable objectives must be
           submitted to, and approved by, the Superintendent.  Instructional objectives
           must align with the District curriculum requirements.

    3.    The instructional plan includes an outline specifying major instructional activities
           and identifying materials, resources, facilities and equipment needed to
           achieve instructional objectives.

    4.    Promotion and retention decisions for students, kindergarten through eighth
           grade, participating in an optional instructional plan are based on student
           performance relative to the objectives of the option.

    5.    The instructional plan includes a written plan for the evaluation of student

    6.    In tutorial and independent study programs, a certificated/licensed teacher
           provides both the instruction and evaluation of students.  In all other cases, a
           certificated/licensed teacher provides only the evaluation of student progress.

    7.    The written instructional plan includes a time for the evaluation of the
           educational option.  Continuance of the option is determined by the results of

    8.    Outside of PSEO credits, a maximum of four credits may be applied to those
           required for graduation for grades 9 through 12.  No more than four will be
           applied to the credits required for graduation in English, health, mathematics,
           physical education and social studies.

    9.    Such courses and programs will not compete with courses offered within the
           regular program of studies unless such are not available for the student when
           needed or are not being taken for credit.

(Approval date:  October 21, 2004)

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File:  LEC (Also IGCH)


The law provides for student participation in the postsecondary enrollment option program and permits 9th through 12th grade students to enroll at any participating college/university on a full- or part-time basis and complete nonsectarian courses for high school and/or college credit.

The Board directs the Superintendent or his/her designee to develop and establish procedures and necessary administrative guidelines to ensure that programs are in accordance with state requirements.

The administrative guidelines contain the following.

    1.    General information about this option is distributed to all 8th through 11th grade
           students and parent(s) by March 1.

    2.    Notification to participate by the student to the District is required by March 31.

    3.    Counseling services are provided to students and parent(s) prior to
            participation in the program.

    4.    The college/university must notify the District of those students who have
            enrolled in the program.

    5.    Information about enrollment options for students must be provided.

    6.    Information concerning college and high school graduation credit for students
           enrolled in the program must be offered.

    7.    The calculation of full-time enrollment including the maximum number of
           Carnegie units and conversion of college courses to high school courses is

    8.    Financial responsibilities of the student and District, including tuition, books,
           materials, fees and transportation reimbursement, are discussed.

If a student is expelled from the District, the Board will deny high school credit for college courses taken during the period of the student's expulsion.

The Superintendent must send written notice of a student's expulsion to the college where the student is taking courses to receive high school credit.  The notice must state the date the expulsion is scheduled to expire and whether the Board has denied high school credit for postsecondary education courses taken during the expulsion.  If the expulsion period is extended, the Superintendent must notify the college of the extension.

[Adoption date:  October 21, 2004]

LEGAL REFS.:    ORC    3365.01-3365.15
                               OAC    3301-44-01 through 3301-44-09

CROSS REF.:    IGCD, Educational Options (Also LEB)

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File:  LEC-R (Also IGCH-R)


The District is required to notify all 8th through 11th grade students and their parents about the postsecondary enrollment options by March 1 of each school year in which the student wishes to enroll.

Student and/or parent(s) are required to inform the Board of intent to participate by March 31 of the year in which the student wishes to enroll.  Failure of the student to inform the Board of intent to participate shall result in the Superintendent’s determining the student’s participation.

The District is required to provide counseling services to students prior to their participation in the program.  Counseling services are to include but not be limited to:

    1.    grade status as locally determined;

    2.    acceptance by college/university;

    3.    options required by State law;

    4.    financial arrangements for fees related to tuition, books and materials;

    5.    process of granting academic credits;

    6.    criteria for transportation aid;

    7.    available support services;

    8.    scheduling;

    9.    consequences of failing or not completing a course;

  10.    the effect of program participation on student’s ability to complete District
           graduation requirements;

  11.    academic and social responsibilities of students and parents relative to this

  12.    information/encouragement of college counseling services and

  13.    encouragement of all students exhibiting the ability to consider this program.

If the District does not receive notification of acceptance from the college within a reasonable time after application is made, the District shall contact the college.

The student may opt to receive college credit only or both college and high school credit.  The student must designate his/her choice at the time of enrollment.

If a student completes a college/university course, the Board shall award him/her appropriate credit toward high school graduation if, at the time of enrollment, he/she elects to receive credit for courses toward fulfilling the graduation requirements.

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File:  LEC-R (Also IGCH-R)

High school credit awarded for courses successfully completed counts toward graduation requirements and subject area requirements.

    1.    The Board awards comparable credit for the course/courses completed at the

    2.    If no comparable course is offered, the Board grants an appropriate number of
           credits in a comparable area.

    3.    Any disputes between the student and the Board regarding high school credits
           granted for a course may be appealed by the student to the State Board of

    4.    The student’s records must show evidence of successful completion of each
           course and the high school credits awarded.

    5.    Credits earned under the postsecondary enrollment program are included in the
           student’s grade-point average.  College credits count as the equivalent District
           grade.  If the District has a weighted grading system, the high school
           principal/designee determines the equivalent District grade for the college

High School/College Enrollment

    1.    A 9th grade student may not receive credit toward high school graduation for
           more than the equivalent of four academic school years.

    2.    A 10th grade student may not receive credit toward high school graduation for
           more than the equivalent of three academic school years.

    3.    An 11th grade student may not receive credit toward high school graduation for
           more than the equivalent of two academic school years.

    4.    A 12th grade student may not enroll for more than the equivalent of one
           academic school year.

    5.    Proportionate reductions are made for any student who enrolls in the program
           during the course of a school year.

    6.    A student shall be enrolled for a minimum of four courses/classes per semester
           in order to be considered a full-time student for program purposes.

    7.    The maximum number of Carnegie units that may be earned during the
           academic year is the total of the high school courses and college courses.  The
           total may not exceed the number of courses for full-time status.

    8.    College courses for which five semester hours (7.5 quarter hours) are earned
           are awarded one Carnegie unit toward high school graduation credit.

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File:  LEC-R (Also IGCH-R)

Financial Responsibilities

    1.    If a student elects to enroll for college credit only, the student is responsible for
           all costs associated with the course.

    2.    If a student elects to enroll for the combination high school/college credit, the
           District is responsible for all costs associated with the course.

    3.    If a student fails to complete the course due to class drop process or
           nonattendance, the student or parent(s) are responsible for all costs associated
           with the course.

    4.    The following process shall be used to collect all course costs.

            A.    The District may determine and accept other reasons, including medical
                    reasons, for failure to complete the course.

            B.    Students enrolled for the combination of high school/college credit are not
                    eligible for financial aid from the college.

            C.    Upon parental application and determination of need according to the
                    provision of The National School Lunch Act, a student enrolling for the
                    combination of high school and college credit in the program may receive
                    full or partial reimbursement for the necessary costs of transportation
                    between the secondary school which he/she attends and the
                    college/university in which he/she is enrolled.

            D.    Reimbursement for course costs, transportation costs or District liability
                    will not be made if the student enrolls in a college course while he/she is
                    also a full-time student in the District.

Other Considerations

    1.    A student enrolled in the program follows the District attendance policy, as well
           as the District Code of Conduct, for curricular and extracurricular activities. 
           These policies and codes are applicable during the time the student is
           attending high school and is on school property for any class or activity.

    2.    The student enrolled in this program must recognize that the master schedule is
            not altered or adjusted in order to permit enrollment.  Adjustments to individual
            schedules may be made by the school administration.

    3.    The District adheres to the Ohio High School Athletic Association for eligibility
            to participate in athletics.  In order to be eligible, the student must have passed
            five courses during the prior grading period.  The five courses may be a
            combination of high school and college courses.

(Approval date:  October 21, 2004)

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